Studierende vor dem Max-Wien-Platz

FAQs of international applicants for M.Sc. Physics, M.Sc. Photonics and M.Sc. Quantum Science & Technology

When considering studying one of the three master physics programmes in Jena, please have a detailed look at the (most) frequently asked questions of previous and your fellow students – and our answers to them.
Studierende vor dem Max-Wien-Platz
Foto: Jan-Peter Kasper (Universität Jena)

A. Prerequisites and preparation

  • 1. Am I an eligible candidate for the M.Sc. Physics program?

    For the M.Sc. Physics program, you need a subject-specific bachelor’s degree of at least 6 semesters / 180 ECTS, or a recognised equivalent. Your previous degree should contain at least 32 ECTS in mathematics, 32 ECTS in experimental physics, 32 ECTS in theoretical physics, and 24 ECTS from physics practicals or internships.

    If your previous degree is not a B.Sc. in Physics, your eligibility depends on the exact content of your transcript. Degrees in closely related subjects, such as engineering or mathematics, may be considered if they contain sufficient physics and mathematics coursework.

    Students commencing their studies at our University should ideally have at least basic knowledge in

    • Mathematics (complex numbers and functions, function theory, linear and vector algebra, ordinary and partial differential equations, vector analysis, integral theory) 
    • Physics for the M.Sc. Photonics: Electromagnetic field theory/Maxwell's equations, solid state physics
    • Physics for the M.Sc. Quantum Science & Technology: Quantum mechanics, Solid state physics, Atomic and molecular physics)

    Hint: You can emphasize your experience in physics, mathematics and/or photonics in your CV as well as in your Letter of Motivation.

  • 2. Am I an eligible candidate for the Abbe School M.Sc. Photonics or M.Sc. Quantum Science & Technology program?

    For the M.Sc. Photonics or M.Sc. Quantum Science & Technology program, you need a bachelor’s degree of at least 6 semesters / 180 ECTS, or a recognised equivalent, in physics, natural sciences, engineering, or a closely related subject. Your eligibility depends on the exact content of your transcript and your academic background.

    If your previous degree is not a B.Sc. in Physics, your application may still be considered if you have sufficient coursework in mathematics, physics, and the relevant subject area. Applicants from related fields, such as engineering, materials science, electrical engineering, or other natural sciences, may be eligible depending on their academic preparation.

    Students commencing their studies at the Abbe School of Photonics should ideally have at least basic knowledge in

    • Mathematics (complex numbers and functions, function theory, linear and vector algebra, ordinary and partial differential equations, vector analysis, integral theory) 
    • Physics for the M.Sc. Photonics: Electromagnetic field theory/Maxwell's equations, solid state physics
    • Physics for the M.Sc. Quantum Science & Technology: Quantum mechanics, Solid state physics, Atomic and molecular physics)

    Hint: You can emphasize your experience in physics, mathematics, photonics, quantum science, and related fields in your CV as well as in your Letter of Motivation.

  • 3. Do we have scholarships?

    For the regular M.Sc. Physics program, the Abbe School of Photonics scholarships en are not normally available. These scholarships are linked to the ASP programs, especially M.Sc. Photonics and M.Sc. Quantum Science & Technology.

    M.Sc. Physics applicants should instead consult the university’s general information on financing studies, the DAAD scholarship database, the Deutschlandstipendium, and possible student assistant positions. Scholarships and student jobs are competitive and cannot be guaranteed.

    In order to apply for an Abbe School of Photonics scholarship en for M.Sc. Photonics or M.Sc. Quantum Science & Technology, you will need to provide the following mandatory documents in addition to your regular application:

    • Two Academic Letters of Recommendation from previous or current professors

    When you apply for a scholarship, you will be asked automatically for these Letters during the application process.

    Please contact your professors and ask them this favour, which is quite common in international academia. We also have a template that your professors may use here. The template is, however, not mandatory. Please make sure that the final letters contain your professors' signature, a date, and the official letterhead or stamp of their university.

    Alternatively, if you are unable to upload these documents yourself, you have the possibility to provide us with your professors’ contact information during the application. After your application is submitted, your professors will be contacted by us and asked to submit the letter via email.

    However, you will be informed of the arrival of the letters via the online application portal. Thus, we suggest you make sure to check it regularly and remind your referees in case they are late in submitting them. We expect the letters to be submitted no later than two weeks after the respective deadline.

  • 4. Which English language proficiency level or test is required?

    All lectures, courses and modules of our Master's degree programs are taught completely in English, and not in German. Proof of your English skills or German DSH-2/equivalent, is a requirement for admission.

    For the M.Sc. Physics program, international applicants need proof of English proficiency at level C1 if they do not fulfil the language requirement through German. Accepted examples include IELTS 7.0 or higher, TOEFL iBT 95 or higher, or an official confirmation that the previous degree programme was taught in English.

    For M.Sc. Photonics and M.Sc. Quantum Science & Technology, please see the preferred score levels below. While we understand that the results of these language proficiency tests do not perfectly reflect your real capabilities, we believe that the following test scores indicate an appropriate level at which you will be well prepared for the courses of these Master's degree programs:

    • TOEFL PBT (550)
    • TOEFL CBT (215)
    • TOEFL IBT (85)
    • TOEIC (780)
    • IELTS (6.5)
    • Cambridge Certificate of Advanced English (CAE) or Certificate of Proficiency in English (CPE)

    The following students are exempt from providing proof of their English proficiency:

    • Nationals from the USA, U.K., Ireland, Australia, New Zealand or Canada, as well as B.Sc. or M.Sc. graduates who obtained their qualification in one of these countries, are considered as native in English and do not need to provide proof of their English proficiency.
    • If relevant parts of your previous higher academic education were completely taught in English, you may substitute a test certificate by uploading a respective statement from your University as proof of your English proficiency.
    • If you received a German Abitur and, therefore, have attended English classes in a German Gymnasium for at least 8 years, your Abitur is considered as a sufficient proof of your English language skills.

    If none of these scenarios applies, you are required to provide us with an English language test certification. However, even if one of the above scenarios fits your situation, we strongly encourage you to provide an English language test or certificate as well, since it will clearly enhance the chances of your application's acceptance.

  • 5. I have not yet taken an English proficiency test. Can I apply without one?

    Proof of your English skills or German skills (DSH-2/equivalent) is a requirement for admission. Therefore, during the application you will be asked for a valid English or German proficiency test or an accepted equivalent proof. However, please note that the all our M. Sc. Physics and Abbe School of Photonics programs are entirely taught in English, and not in German.

    If you cannot submit the test right away, please upload the language documents currently available to you and, if possible, proof that you have registered for a recognised language examination. Please also explain the situation briefly in the remarks field of your application.

    In the regular procedure, the required language certificate must be submitted by enrolment. Special circumstances can be explained in the application, but the official language requirement cannot normally be replaced by informal documents.

    Please be aware that in some countries, such as Bangladesh for instance, German embassies require a valid TOEFL or IELTS test score for processing visa applications, even if you have been accepted at a university without such proof. In this case, you should make sure that a missing English test result will not conflict with your visa application.

  • 6. What is meant by "Native Language/Bilingual", "Medium of Instruction" or "English as a Foreign Language"?

    We regard strong language skills as a crucial prerequisite for our Master of Science in Photonics program. Since the terms "Native language/Bilingual", "Medium of Instruction" and "English as a foreign language" are the basis for your application, we would like to clarify their definitions. Please take your own situation and background into careful consideration before choosing the option which applies to you.

    Native Language/Bilingual: If English is your first language (mother tongue), you are a native speaker. If English is one of two or more of your first languages, you are bilingual.

    Medium of Instruction: If your previous academic education (e.g., at university) has been conducted entirely in the English language, we consider English to be the "Medium of Instruction" within the scope of your academic career. In this case, please provide us with proof of this, for example an official letter from the Registrar's Office of your university or with a note to this effect on your Transcript of Records. Please note: Statements of attendance to language courses offered by your university or claiming that your pre-academic education (e.g., in school) was offered in English are not sufficient proof for the option "Medium of Instruction".

    English as Foreign Language: In all cases not covered above, English is regarded as a foreign language. This includes: if you grew up in an environment in which English is an official language, but not commonly spoken; if you have learned English in your primary or secondary education; or if English was only part of your academic education.

  • 7. Do I need German language abilities to apply or to be accepted to the program?

    For the M.Sc. Physics, M.Sc. Photonics, and M.Sc. Quantum Science & Technology programs, German language skills are not necessary if you provide sufficient proof of English language proficiency. The programs are taught completely in English.

    However, we strongly recommend engaging with the German language in order to integrate into the culture and to manage daily life. German skills are also helpful for many student jobs in Germany. Depending on the program, preparatory or accompanying German language courses may be available.

  • 8. Are there particular requirements concerning my GPA or the GRE?

    We do not set any requirements for our applicants' GPAs (Grade point average), since these numbers differ enormously depending on the university and the country. Our online application portal will ask you for several certificates and your Transcript of Records. We will base our decision mainly on these documents. For this reason, we ask you to provide us with your GPA as stated on your certificates and diploma. See also here.

    A Graduate Record Examination (GRE) or any other similar test is not required, but can, of course, be added to your application as an additional supporting document.

  • 9. What should my CV include?

    In Germany, we expect the CV to be a chronological list (with dates) of all the stages of your professional career, including school. We consider it an advantage if there are no gaps in your CV, so please take the time to list all successive chapters of your life thus far.

  • 10. How much will my studies in Germany cost? What expenses will I have each month?

     

    Living expenses in Germany depend strongly on your lifestyle, the city you live in, and your individual situation. For Jena, students should currently plan with approximately 900–1,100 Euro per month as a realistic general budget. For visa and residence permit purposes, please also note that German authorities may require proof of sufficient financial resources. For 2026, this amount is 11,904 Euro per year, i.e. 992 Euro per month.

    Living expenses: When it comes to accommodation, there are many options. A room in a student dormitory (Studierendenwerk Thüringen) is often one of the more affordable options, but places are limited. In Jena, dormitory rents currently often range roughly between 220 and 360 Euro per month, depending on the residence, room type, and availability. Private accommodation may be more expensive. In addition, you should plan a budget for food, communication costs, study-related expenses, leisure activities, and other personal expenses. The university has cafeterias and dining halls (Mensa), where meals are usually between 2 and 5 Euros which is cheaper than in restaurants or snack bars. Cooking at home is usually the cheapest option.

    Semester contribution: While students in these master’s programmes do not pay tuition fees, a semester contribution must be paid in order to enrol or re-register. For the summer semester 2026, the semester contribution at Friedrich Schiller University Jena is 315.05 Euro. If necessary, other fees may be added, including the one-time fee of 20 Euro for the first issue of the student ID card, called THOSKA. The semester contribution covers, among other things, student services and the semester ticket. The exact amount may change from semester to semester.

    Insurance: All students in Germany are required to have health insurance that meets the requirements of German law. For students under the age of 30, statutory student health insurance currently costs roughly 140–150 Euro per month, depending on the insurance provider and personal situation. Different regulations and higher costs may apply for students aged 30 or older, students with children, or students with special insurance status. The university will not accept private travel or emergency insurance as proof of sufficient student health insurance for enrolment. However, travel insurance is strongly recommended for your journey to Jena and for the period before your student health insurance begins.

    Books and course materials: Many books and course materials can be borrowed from the university library free of charge. However, you may still need to budget for copies, books, course materials, or other study-related expenses. A rough estimate is about 100 Euro per semester, depending on your courses and personal needs.

    Electronic devices: A computer or notebook with a microphone and camera is strongly recommended, since parts of teaching, administration, communication, and learning platforms may take place online.

  • 11. Do I need a German visa? How long will it take me to get one?

    In general, students from outside the EU/EEA usually need a visa or residence permit for studying in Germany. The timeframe for obtaining a German visa varies from country to country and may take several months. Please ask the German embassy or consulate responsible for your home country about the procedure as early as possible and make sure you apply early enough.

    Some applicants can enter Germany without a visa, but the rules depend on nationality and may change. Please check the current visa requirements for your personal case with the German embassy or consulate responsible for you.

    Accepted students should submit their admission or acceptance letter to the embassy along with the visa application as soon as possible. Do not enter Germany with only a tourist visa if you intend to study  hereExterner Link.

    Nevertheless, it is your own responsibility to have an appropriate visa when entering the Federal Republic of Germany. Please double-check the requirements for your personal case with the German embassy or consulate responsible for you.

  • 12. I do not have a passport. Can I submit my application anyway?

    If you do not have a valid passport, you should immediately apply for one. The issuance of a new passport can take many weeks or even months.

    For the online application, a copy of your passport is preferred. If you do not yet have a passport, other identifying documents, such as an ID card or driver's license, may be accepted temporarily if they are issued using the Latin alphabet, depending on individual case.

    However, in order to enter Germany and successfully enrol at Friedrich Schiller University Jena, you will need a valid passport. Therefore, you should make sure that you apply for a passport as soon as possible.

  • 13. May I apply although I have not (yet) finished my current academic degree?

    Yes, you can apply with a preliminary Transcript of Records including all completed courses (or any other overview of attended classes and achieved grades officially issued by your educational institution) thus far. This document needs to be uploaded to our online application portal, as it is required to evaluate your application.

    However, the earlier we receive your Academic Degree Certificate and your official Transcript of Records, the better. Please upload these documents as PDF files as early as possible. If these certificates are not issued in the German or English language, please also provide a certified translation.

    Your academic degree certificates and your Transcript of Records (as well as certified translations if necessary) will have to be provided upon your enrollment at the Friedrich Schiller University Jena.

B. Application Procedure

  • 1. In general, how does the application process work?

    Online Application and Acceptance

    Applicants apply online using the Registration - FSU JenaExterner Link.

    First, create an applicant account via self-registrationExterner Link. Then choose the correct master’s program and upload your application documents before the relevant deadline.

    Please note that the responsible contact depends on the program. For M.Sc. Physics, please contact master-paf@uni-jena.de. For M.Sc. Photonics and M.Sc. Quantum Science & Technology, please contact master-asp@uni-jena.de.

    Please follow all instructions in the Online Application System and submit your application before the relevant deadline. For current deadlines of the M.Sc. Photonics and M.Sc. Quantum Science & Technology programs, see www.asp.uni-jena.de/photonics-application en and www.asp.uni-jena.de/quantum-application en. For the M.Sc. Physics program, please check the official university application deadlines in Friedolin 2.0 and on the central Master’s application pages.

    After submission, the responsible Selection Commission will carefully check every application in detail. Due to the usually large number of applications, this process may take some weeks.

    If further information is needed from you, or the information you provided is incomplete, you may receive a message suggesting the following steps to complete your application:

    1. You may be given the option to "withdraw and edit" your application.
    2. Once withdrawn, you can again edit your application and/or add further documents. Documents previously provided by you and already checked by us will usually remain valid and do not need to be uploaded again.
    3. After this, you can resubmit your application.

    Once your documents and application are complete, the selection decision may take about six to ten weeks after the deadline, depending on the number of applications and the respective program. You will be notified via the application portal and/or by email whether you have been accepted.

    For M.Sc. Photonics and M.Sc. Quantum Science & Technology applicants, you will also be notified whether you have been granted an ASP scholarship, if you applied for one and if such scholarships are available in the respective application round.

    If you are accepted, you will receive an admission or acceptance document. This document is useful for your visa application at your regional German Embassy or Consulate. Please follow the instructions given in the application portal and in the documents you receive after admission.

  • 2. Which documents should I prepare for my application?

    We understand that the application procedure asks for a lot of data and documents, and we thank you very much for your efforts. This information is generally required for the application/enrollment to German universities. You can find an up-to-date and detailed list of all required documents here en

    Please prepare your data as PDF files and scans for the upload to our online application portal. Each file should not exceed 5 MB in size. You may be invited to upload a passport photo, which can be a JPEG file. If documents were not issued in English or German, a certified translation is needed as well.

    Please note: An incomplete application file cannot be processed. Similarly, providing us with incorrect data may also lead to a retrospective refusal.

  • 3. Are certified copies (or hard copies) required for the online application?

    No - certified copies are not required at the application stage. Likewise, paper documents are not required for the online application, the uploaded PDF files are sufficient at this stage. 

    Only after you have been accepted and have also accepted the offer will you be asked to submit certified hard copies of your documents.

  • 4. Is the 'School Leaving Certificate' the same as the HEEQ?

    Yes.

    The "School Leaving Certificate" provides you with the necessary qualification for admission to a university or other higher academic institutions (e.g., Abitur, secondary school leaving licence, baccalaureate, A-levels, high school graduation certificate, senior school certificate, more explanations see linkExterner Link.).

    In academia, we commonly call the university entrance qualification the "Higher Education Entrance Qualification" (HEEQ).

  • 5. Which system of grades or marks is needed for the application? My current study program differs to that of the USA or Germany. In which system should I provide my GPA/score?

    During the application, you will be asked about the status of your higher academic education so far. We require you to have obtained or be about to obtain a bachelor's degree in order to apply to the master's degree program. However, other options are possible. During the application, you will be able to enter up to five different stages of your previous academic education. For example, you can describe your education at five different institutions or five different study tracks. Respectively, you can upload up to five different Transcripts of Records (ToRs) and/or Certificates/Diplomas. 

    Academic grading systems differ strongly around the globe. Even on a regional level, grades and performance systems may vary significantly. In general, we are very experienced in reading foreign documents and can classify the grades according to your national school system.

    However, to support us and to allow for a fair and transparent evaluation of your previous academic performance, you are invited to provide a short description of your national and regional grading system. To help us map out your performance on a unified scale, please explain the framework of your previous grading system by indicating:

    • (a) the highest achievable grade (100% performance, best), 
    • (b) the lowest achievable grade (0% performance, worst), and 
    • (c) the lowest passing grade (between 0 and 100% performance, pass).

    Examples:

        • If your grading system allows for a maximum of 100 points, but 65 points are required to pass, you enter 100 (best), 0 (worst), and 65 (passing grade).
        • In Germany, academic grades typically range from 1.0 (best) to 6.0 (fail), while 4.0 is the passing grade. 
        • If your grading system uses letters instead of numbers, please transcribe them into a numerical scale. Use the Grade Point Average. Example: US universities typically use a letter system from A to F, but you need at least a D to pass.
  • 6. Should I provide all of my academic degrees or only the most applicable?

    Application procedures at European/German universities require the complete educational background of applicants. Your full educational record is needed for admission and enrollment in the respective master's programme. For this reason, we ask you to provide every academic level and degree you have obtained in your CV.

  • 7. I have previously changed my field of study. Do I have to provide any documents in this case?

    You can indicate up to five different study tracks and upload the respective documents. If you have changed your field or course of studies, please provide documentation of your previous field(s) or studies and, if applicable, a transcript of records for the courses you attended within the cancelled or changed program. A short description of the reasons for changing your studies will be needed as well.

  • 8. Concerning foreign language tests, what is the "Common European Framework of Reference" (CEFR)?

    The "Common European Framework of Reference" (CEFR) indicates the level of your proficiency in a foreign language. You will find, for example, that most modern European textbooks use the CEFR to indicate their level of language proficiency. The levels "A1" and "A2" represent beginner levels, "B1" and "B2" intermediate, and "C1" and "C2" almost or equal to a native speaker's proficiency.

    For more detailed information about the CEFR, please refer to the Language Policy Division of the Council of EuropeExterner Link.

  • 9. I want to submit my language certificate at a later time. What should I pay attention to?

    Please upload the language documents currently available to you in the application portal. If the final certificate is not yet available, please indicate when you expect to receive it and upload proof that you have registered for the respective language examination, if available.

    Please note that screenshots are only temporary proof of your test results. We will require a scan of your official test result sheet in PDF format to reach an admission decision. Since your language proficiency is taken into consideration during the evaluation process of your application, the Selection Committee may not be able to make its final decision until we receive your official test result.

    For programme-specific questions, please contact the responsible office:

    For M.Sc. Physics, please contact master-paf@uni-jena.de.
    For M.Sc. Photonics and M.Sc. Quantum Science & Technology, please contact master-asp@uni-jena.de.

  • 10. The Letter of Recommendation is enclosed in a sealed envelope which I am not allowed to open. What should I do? Should I send it via postal mail?

    If a letter of recommendation is required for your application and is enclosed in a sealed envelope which you are not allowed to open, please contact the responsible office before sending it by postal mail.

    For M.Sc. Physics, please contact master-paf@uni-jena.de.

    For M.Sc. Photonics and M.Sc. Quantum Science & Technology, you may contact master-asp@uni-jena.de

    Abbe School of Photonics
    Faculty of Physics and Astronomy
    Friedrich Schiller University Jena
    Max-Wien-Platz 1
    07743 Jena
    Germany

  • 11. I am from China, Vietnam or India and have to provide a certificate from the Academic Evaluation Center (APS). Where do I find more information about this requirement?

    Applicants whose relevant academic degree was awarded in China, India or Vietnam usually need to submit an APS certificate.

    If your citizenship is Chinese, Indian or Vietnamese, but your relevant degree was awarded in another country, your case may be different. Please upload all relevant documents and explain your situation in the remarks field of the application.

    If the APS certificate is not yet available, please upload proof that you have already applied for it and submit the final certificate as soon as possible.

    You will find more information here:

    If your academic degree was not awarded in one of these countries, you do not have to provide this certificate.

  • 12. I have already submitted my application, but I noticed some mistakes in it/ forgot to upload a document. What should I do?

    In the self-registration portalExterner Link log in with your applicant account and select the function "Withdraw and edit application". You can then upload the missing documents in the application component marked as incorrect. Please resubmit the application after making all necessary changes.

    If your application has already been checked, you might not be able to edit it anymore. In this case, please contact the responsible office:

    For M.Sc. Physics: master-paf@uni-jena.de
    For M.Sc. Photonics and M.Sc. Quantum Science & Technology: master-asp@uni-jena.de

  • 13. My application is not complete, and I am supposed to upload missing documents in the portal. How do I upload the missing documents?

    In the self-registration portalExterner Link log in with your applicant account and select the function "Withdraw and edit application". You can then upload the missing documents in the application component marked as incorrect. Please resubmit the application after making all necessary changes.

    If your application has already been checked, you might not be able to edit it anymore. In this case, please contact the responsible office:

    For M.Sc. Physics: master-paf@uni-jena.de
    For M.Sc. Photonics and M.Sc. Quantum Science & Technology: master-asp@uni-jena.de

  • 14. When will I be notified about the outcome of my application?

    Due to the large number of applications, we ask for your patience and understanding while you wait for the admission decision. The responsible Selection Committee reviews all applications as quickly as possible. Depending on the number of applicants and the respective programme, this process may take several weeks after the deadline.

    You will receive an answer as soon as the evaluation of your application has been completed. We ask for your understanding that individual status queries usually cannot be answered before then.

  • 15. I didn't receive my Acceptance Letter. What should I do?

    Once you have been accepted, you will receive an admission or acceptance document through the application portal and/or by email, depending on the programme.

    For M.Sc. Photonics and M.Sc. Quantum Science & Technology, this may be an Acceptance Letter from the Abbe School of Photonics. Should the consulate or embassy need proof of authenticity, or if you are unable to find the Acceptance Letter, please contact master-asp@uni-jena.de.

    For M.Sc. Physics, please check your inbox in the application portal first. If you cannot find the admission letter there, please contact master-paf@uni-jena.de.

  • 16. I uploaded a missing document to the portal. However, the document is still displayed as a missing document. Why?

    After you have uploaded the document and resubmitted your application, your application status will not automatically change. Instead, the status will be edited manually by us. For this purpose, your application must be checked again. Depending on the total number of received applications, this process may take some time. Therefore, we strongly recommend making sure that your application is complete before submitting.

C. Admission and enrollment

  • 1. In general, how do admission and enrollment work?

    After your application has been reviewed and you have been accepted, you will receive further instructions through the application portal and/or by email.

    For M.Sc. Photonics and M.Sc. Quantum Science & Technology, acceptance is handled by the Abbe School of Photonics (master-asp@uni-jena.de ) together with the relevant university offices. For M.Sc. Physics, the responsible contact is the Faculty of Physics and Astronomy (master-paf@uni-jena.de).

    Admission does not yet mean that you are enrolled. First, you need to accept your study place in the portal by the specified deadline. After that, further steps are required for enrolment. In particular, you may be asked to provide certified copies or additional documents that you already uploaded during the online application.

    Please follow the instructions given in the application portal and in the documents you receive after admission. Once your enrolment has been completed, you will receive your student ID card and your university login information.

  • 2. After being accepted - which documents do I need?

    As soon as you have accepted the offer in the online application portal, you can start your enrolment preparations. You will find further information in your inbox, and you will be asked for a few more documents to gain admission and complete the enrolment process. You will be notified separately about these requirements.

    For more information on which documents you have to submit physically, please visit our Enrolment information page en and use the selection box in the Prepare your enrolment documents section.

    Submit the documents required for enrollment as physical copies by post to the Master Service Center. We will check whether your documents are complete and may ask you to submit further documents. As soon as your documents are complete, we will forward your file to the Student Service Centre or the International Office. They will finalise your enrolment process, after which you will receive your student ID card (Thoska) as well as your login to access the Friedolin student portal and the University Computer Centre.

  • 3. What do you mean by certified translations or certified documents?

    A certified translation or copy is an official translation or copy of a document which is issued, or legally attested for, by a public agency, an auditing agency, or any other public authority (e.g., the Administration Office or Examination Office of your university, a notary, the embassy, etc.). Certified translations of the required documents must be uploaded already during the online application process if the original language is not either English or German.

  • 4. Am I automatically enrolled if I am admitted to the M.Sc. Physics program?

    No. 

    Admission to a Master's program does not mean that you have been enrolled. First, you need to accept your study place in the portal by the specified deadline. The deadline is displayed in the portal and also in your admission letter. After that, further steps need to be taken in order to enroll. Please see the answers to the questions above for further information.

  • 5. I have submitted documents for my enrolment preparations already. Can you confirm the reception?

    Your application status will change to "Application for enrolment in process", once we have received your paper documents. Please note that processing your documents may take some time. 

    You will be notified again,

    • if your enrolment preparations are completed and your application file was forwarded OR 
    • if documents are missing. In this case, you must submit them within a specified deadline in order for us to prepare your enrolment successfully. You also receive a letter about the missing documents in your portal inbox.
  • 6. I have been admitted, but I have not received my original admission letter via regular mail. What do I do?

    Admission letters are not sent via regular mail. To view and download your admission letter, please log in to the portal. You can find your admission letter in your inbox. The admission letter contains a verification number that allows you to verify the authenticity of the document for up to six months.

  • 7. I have sent you the documents for my enrolment preparations and received a message that my file has been forwarded. However, there is still an info block in the portal about missing documents. Why?

    The yellow info block informing you about missing documents is displayed in the status "Application for enrolment in process", regardless of whether you have already sent documents or not. The info block only disappears when your status changes to "Enrolled". Only then is your enrolment process complete.

  • 8. I have received an approval but will not get my visa in time. Can I start my studies online and come to Jena a bit later?

    Your admission is only valid for the semester for which you have applied.

    For the M.Sc. Physics program, students should plan to study on campus in Jena. An online start is not generally available.

    However, in the M.Sc. Photonics program, there is a limited number of online-only study slots for the duration of the first and second semester. Thus, if you cannot arrive in Jena on time, you may be able to start studying remotely and online. The program can be studied remotely for a maximum of one year, during which all 60 necessary credit points (CPs) can be earned.

    Note that this online-entry option is not available for the M.Sc. Quantum Science & Technology.

    In order to advance to the third semester and to finally obtain the Master's degree, each first-year online student has to move to Jena before the start of the third semester. It is mandatory for all students to study on campus during the third and fourth semesters.

    Note that ASP scholarships can only be offered to on-site students. If you want or need to start your studies remotely in the M.Sc. Photonics program, please contact master-asp@uni-jena.de as early as possible and inform us about your plans.

  • 9. Can I defer or postpone my admission? Does my admission also apply to the start of my studies in the next semester or one year later?

    Unfortunately, admission to a master's program is only valid for the semester for which you have applied. Your admission cannot be transferred to the following semester or year. If you are unable to begin your studies in the semester for which you were admitted, you usually need to reapply for admission.

    For the M.Sc. Physics program, admission is possible for both the winter and summer semester.

    For the M.Sc. Photonics and M.Sc. Quantum Science & Technology programs, admission is normally possible for the winter semester only. For M.Sc. Photonics, an online-entry option may be available in some cases, as explained in the previous question.

    Note: If you have been accepted by the Abbe School of Photonics once, we will generally take this into account in a future application, in order to give you more time to apply for your visa and prepare for coming to Jena.

D. Coming to Jena and getting started

  • 1. How and when do I apply for a dormitory?

    Please submit your application for accommodation in one of our halls of residence to the Studierendenwerk ThüringenExterner Link student welfare organisation. Please note that places are limited and demand is high. It is recommended to apply as early as possible.

    Please keep in mind that an application does not necessarily guarantee you a dormitory apartment or room. Furthermore, the Studierendenwerk Thüringen makes its decisions on the principle of first-come, first-served. Please be aware that applications for dormitories should be submitted as soon as possible after admission to the university. Applications later than July 31st will not be considered for placement. By the same token, do not apply earlier than April 1st.

    Please note: The Studentenwerk will inform you themselves once a place has been found for you. In this case, please accept their offer immediately, even if the dormitory does not meet your expectations completely. You can move after your first semester. Due to a shortage of dormitory places, rejecting or not reacting to their offer will leave you without a home.

  • 2. What are my financial options as a self-funded student?

    Generally, proof of sufficient financial resources that will enable the applicant to pursue university studies without financial hardship must be provided when international students apply for a visa at a German diplomatic representation abroad or for a residence permit at the Immigration Office (Ausländerbehörde). Sufficient financial resources must cover your study costs as well as your daily needs.

    If you would like to find a student job, please also take into consideration that you will be limited in your opportunities to work. International students are only allowed to work for a limited amount of time with a student visa. If you are from a non-EU country, please check the current rules on student employment with the responsible immigration authority, as legal limits may change. In any case, if you are studying in a foreign country, it is not a good idea to be dependent on a job from the very start of your studies just to cover your basic needs. Furthermore, knowledge of the German language is important for working in Germany. If your funds are limited, we suggest that you apply for scholarships, for example DAAD scholarships, scholarships from your home country, or other sources of funding.

  • 3. Are there financial requirements for my visa application?

    For your visa, you need to prove that you have sufficient financial resources for your studies. You will receive specific instructions when you apply for your visa at the appropriate consulate or embassy. Possible ways to provide such proof may include:

    1. You receive a scholarship and provide proof of it.
    2. If you can cover your living expenses with your own funds, for example savings, you may provide proof of this with an account statement. 
    3. You may also submit a letter of financial support from a person you know, for example a family member or friend, which declares that this person will financially support you. In some cases, the German embassy or consulate may require a blocked account in order to prove financial security for the initial period of your stay in Germany. Please note that the university is not allowed to assist you with opening such an account.

    You can find more information about the living expenses in Germany here.

  • 4. Is it necessary to have German health insurance?

    All students in Germany are required to have health insurance that meets the requirements of German law. The university will not accept private travel or emergency insurance as proof of sufficient student health insurance. There is a reduced student fee, which generally applies to students under 30 years of age. Different regulations apply for students over 30 or with children.

    If you are a citizen of the European Union and have health insurance in your home country, please ask your health insurance provider for the European Health Insurance Card (EHIC) or the relevant confirmation of coverage.

    Please note: Your journey to Jena and the days before your enrolment may not be covered. We strongly advise you to take out travel insurance for this period.

  • 5. When should I arrive in Germany?

    We recommend that you come to Jena in late August or early September if your programme offers preparatory courses or orientation activities before the semester starts.

    Some programmes offer presessional courses or orientation weeks before the beginning of the lecture period. Participation is highly recommended, as it gives you time to get to know Jena, meet fellow students, and prepare for your studies.

    If you cannot arrive that early, you should aim to arrive before the start of the semester and in time for enrolment, orientation, and the beginning of your courses. Please also check the programme-specific information you receive after admission.

  • 6. How can I travel to Jena?

    There is no international airport in Jena. You will most probably arrive in Frankfurt, Berlin or Munich.

    • From Frankfurt: There are high-speed trains (ICE) running hourly from Frankfurt-Airport or Frankfurt Central Station to Erfurt or Weimar, where you can change to a regional train to Jena (approx. travel time: 3.5 to 4 hours).
    • From Berlin: Take the shuttle bus or S-Bahn (tram) to Berlin Central Station. From here there are hourly high-speed connections to Jena (approx. travel time: 3 hours)
    • From Munich: Take a local train or shuttle to Munich Central Station. During the daytime, there are hourly high-speed connections from Munich to Jena (approx. travel time: 4-5 hours)

    To find a suitable connection, please check the website of Deutsche BahnExterner Link. You can also ask travel agencies for support.

    If you wish to be assisted by a student mentor, please register here en. This way, you have the chance to arrange for your mentor to pick you up from the train station in Jena.

  • 7. What is THOSKA and what is it good for?

    THOSKA is the student ID card you receive upon your enrollment at our University. It gives you various discounts and can grant access to many buildings and facilities of the University.

    Schematic view showing the different functionalities and benefits of the student ID card THOSKA.

    Grafik: Elif Cevik
    Mehr erfahrenpdf, 454 kb
  • 8. Will I get any further help once I am in Jena?

    You will receive helpful and important information before you arrive in Jena. Depending on your programme, there may also be mentoring or orientation activities to help you prepare for your arrival and the start of your studies.

     If you would like to be supported by a student mentor at the beginning of your stay in Jena, please register here en. Your student mentor will assist you with all necessary steps in the first few weeks after your arrival, and your coordinator en will organize orientation weeks for you to help you get started, meet your fellow students and prepare yourself for your classes.

    Last but not least, our professors, teachers and students are also here to help you with your prospective studies — a strong and supportive community is awaiting you in Jena.

    We look forward to welcoming you!